Application for Special Event Food Service Provider (8.15.17)

Application for Special Event Food Service Provider

Occasionally a campus entity may hold an event that requires a special food offering to enhance the curricular or co-curricular experience. These events are generally “signature” in nature and the food service offerings are an integral part of the experience. University Culinary Services retains their first right of refusal for these events as well as their right to outsource the catering at their discretion.

To move forward with the request for a food policy exception, the event must meet one or more of the following criteria:

The event does not repeat more than once per semester.
The event provides a unique experience or advantage to the students, faculty and/or staff of the University.
The event’s requirements are such that the currently approved food service providers are unable to fulfill the service requirements.

Application must be submitted at least 4 weeks prior to the event.
Conference and Event Services | http://ces.sonoma.edu/
Phone: (707) 664-4091 | Fax: (707) 664-2420

Organization Name*

Requestor First Name*

Requestor Last Name*

Requestor Email*

Requestor Phone*

Who is hosting the event?*

The person who is financially responsible for the event. IE - authorized signer, club President/Treasurer

General Event Information

Event Title*

Number of Attendees*

An accurate event count is required for approval.

Date of the Event*

Please ensure this date is at least 4 weeks in the future

Dropdown List*

The event is open to:*

Is this a Private Event?*

Yes

"Yes" if event will only be attended by people specifically affiliated with your organization. IE - Club Members only

Is this a Private Event?*

"No" if event may be attended by people not specifically affiliated with your organization. IE - General Public or Campus Community

Will Off-Campus Guests attend?*

Yes

Event may be attended by a person who is not SSU faculty, staff, or student. IE - parents or community members

Will Off-Campus Guests attend?*

This event is only open to members of the campus community. IE - faculty, staff or students

Reasoning for Special Event Food Service Provider

List the types of food are being requested?*

Exception Request - Menu Upload

No File Chosen

File uploads may not work on some mobile devices.

Please upload any menus you have received

Why are these foods integral to the event experience?*

Please describe how the food enhance the curricular or co-curricular experience and provide a unique experience or advantage to the students, faculty and/or staff of the University?*

Have you contacted any of the Approved Food Service Providers?

Yes No

Why are the current event requirements unable to be fulfilled by an Approved Food Service Provider?*

Business name of preferred Food Service Provider*

Contact name of preferred Food Service Provider*

Phone of preferred Food Service Provider*

Email of preferred Food Service Provider*

What type of food and beverage service is being used?*

Pickup Delivery Catered Service (served to participants)

What time will your food service provider arrive to setup on campus?*

Sumbission Date/Time

Application Submission

Please do not submit this application if your event starts less than 4 weeks from {$55413290 Submission Date/Time}. Once submitted, you will receive a response within five business days at {$55410545 Requestor Email} . Instructions for completing this request will be included. If you have any questions, please contact Conference and Event Services at reservations@sonoma.edu or 707.664.4091.

Submission Date: {$55413290 Submission Date/Time}

Preferred Start Date: {$55411184 Date/Time of the Event}

Date difference calculator

Save and Resume Later

Progress